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ADR-0098: Org Chart × Role System — Marriage at the Evidence Level, Never in Authorization
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Architecture
1. Introduction and Goals
2. Architecture Constraints
3. Context and Scope
4. Solution Strategy
5. Building Block View
6. Runtime View
7. Deployment View
8. Crosscutting Concepts
9. Architecture Decisions
10. Quality Requirements
11. Risks and Technical Debt
12. Glossary
The arrival bundle format
Decisions (ADRs)
Decisions (ADRs)
ADR-0001: Content-Addressed Document Storage with PostgreSQL as Source of Truth
ADR-0002: Single Instance with Scope Hierarchy and Copy-on-Derive
ADR-0003: Fixed Life Cycle States with Configurable Review Processes
ADR-0004: Global Catalogs for Roles and Document Types with Per-Scope Activation
ADR-0005: Modular Monolith
ADR-0006: Three-Layer Search with In-Database Index and Pluggable LLM
ADR-0007: Angular Frontend with Server-Side-Only Enforcement
ADR-0008: Flyway Migrations and jOOQ Codegen from the Migrated Schema
ADR-0009: RLS Enforcement via a Session-Scoped Authorized Scope Set
ADR-0010: Self-Managed QMS via an Internal Mandator
ADR-0011: Authentication via OIDC SSO with Server-Side (BFF) Sessions
ADR-0012: Permission-Based Authorization and System Bootstrap
ADR-0013: User Identity Lifecycle
ADR-0014: Electronic Signatures (Part 11 / Annex 11-Capable)
ADR-0015: Document Effectivity, Periodic Review & Validity
ADR-0016: Data Retention, Disposal & Privacy (FADP / GDPR)
ADR-0017: Multi-Part Version Content
ADR-0018: Non-Functional Targets (Capacity, Availability, Security)
ADR-0019: Notifications & Tasks
ADR-0020: Internationalization (Content Language, Time Zones, Formatting)
ADR-0021: General Typed Document Relationships
ADR-0022: Read-Acknowledgement & Questionnaires
ADR-0023: Migration / Import — Current Released State
ADR-0024: Draft / In-Review Cancellation
ADR-0025: Disposal & Erasure Mechanics (Storage, Index, Backups)
ADR-0026: RLS Runtime Safety — Connection-Pool Scope Isolation
ADR-0027: RLS Boundary — Content-Plane vs Control-Plane
ADR-0028: Stateless Encrypted Token-State Cookie (no server-side session store)
ADR-0029: Document Content Model — Draft-Freeze, Content-Table RLS, Append-Only Audit
ADR-0030: Review & Life-Cycle Realization Model
ADR-0031: Released-base readability enforcement & copy-on-derive mechanics
ADR-0032: Frontend realization — Quinoa, Angular Material, i18n & E2E
ADR-0033: CSRF control for the BFF session — SameSite + JSON content-type
ADR-0034: Notification realization — in-process domain events + system-context fan-out
ADR-0035: Fan-out contract as shipped — gate semantics, count disclosure, audit protocol
ADR-0036: Repository layer — services carry rules, repositories carry jOOQ
ADR-0037: Task scheduler — in-process tick, advisory-lock election, SQL sweep
ADR-0038: Periodic-review realization — derived due date, policy-gated confirmation
ADR-0039: Sweep & periodic-review contract as shipped — grants, guards, addressing
ADR-0040: Disposal-due surfacing — closure-anchored retention, scope-level legal hold
ADR-0041: Email channel & notification i18n — notification-as-outbox, structured messages
ADR-0042: Disposal execution — document tombstoning, single-actor hard-gated destruction
ADR-0043: Disposal blob deletion is post-commit, GC-backstopped
ADR-0044: Search FTS baseline — event-indexed, RLS-scoped search_index
ADR-0045: Image Attachments as Content Parts (Rich-Content Slice R2)
ADR-0046: Four-Eyes — Submitter Excluded from Approval
ADR-0047: Four-Eyes — Submitter-Only Exclusion
ADR-0048: Document Organization — Folder Tree per Scope
ADR-0049: Content Model Round 2 — Type Categories, Template Instantiation, Trace Relations, Completeness Rules
ADR-0050: Live Frontend — SSE State Push, CodeMirror 6, Draft Presence
ADR-0051: In-Text Document Links (doc: Scheme)
ADR-0052: Addressees & Read-Acknowledgement (REQ-TRN Realization)
ADR-0053: Addressees Per Document + Process Owner (amends ADR-0052 K-1)
ADR-0054: Process Owner Is a Role (amends ADR-0053 P-3)
ADR-0055: WYSIWYG Editing Mode over Markdown (editor step R4)
ADR-0056: Visual-Editor Chrome via Milkdown Crepe (gated adoption)
ADR-0057: Content Record Is the ProseMirror Document Tree; Markdown Becomes a Derived Projection
ADR-0058: PM_DOC Is the Only Content Format (pre-production cut; amends ADR-0057 §5)
ADR-0059: Editor Engine Switches to TipTap (spike-gated; supersedes the Milkdown/Crepe choice)
ADR-0060: Backup & Restore — Scripted Ordered Backup with Automated Restore Rehearsal
ADR-0061: CSV — Generated Validation Package per Release
ADR-0062: SBOM — CycloneDX over the Production Layers, Validated Against the Artifact
ADR-0063: User Identity Binds on Subject Only (Issuer Becomes Provenance)
ADR-0064: Per-Document Workflow Role Bindings (Author / Reviewer / Releaser), Enforced
ADR-0065: Diagrams — Excalidraw as the Manual Layer, Mermaid Stays for Text-First/UML
ADR-0066: WITHDRAW — the Author Side May Reclaim a Version from Review
ADR-0067: Review Comments — Anchored, Immutable, Resolvable
ADR-0068: Confluence/Jira QMS Import — Staged, Read-Only, Repeatable
ADR-0069: Arbitrary File Attachments — Download-Only Confinement
ADR-0070: Training Questionnaires — Versioned, Auto-Scored, Release-Gated
ADR-0071: Training Plans — Document Obligations + External Trainings & Certifications
ADR-0072: Diagrams — Self-Hosted draw.io Replaces Excalidraw
ADR-0073: Per-Scope QMS Configuration Surface
ADR-0074: PDF Export of Released Documents — Server-Side via Apache FOP over the Canonical Projection
ADR-0075: Source History Import — Continuity Without Forged Audit
ADR-0076: Periodic-review status visibility (completing MVP gap #2)
ADR-0077: Requirement Items — Keyed Blocks Inside Controlled Documents
ADR-0078: Generalized Trace Items (Traceability Model — Stage A)
ADR-0079: Risk & Risk-Control Items (Traceability Model — Stage B)
ADR-0080: Traceability Workspace — Hub, Sub-Pages, and Role-Gated Views
ADR-0081: Draft-Only Trace-Structure Changes, Server-Enforced
ADR-0082: Table-Shaped Risk Authoring over Risk Blocks
ADR-0083: The TD Dossier — a Versioned, Cross-Scope, Regulatory-Structured Deliverable
ADR-0084: Validation & Regulatory Axes (Traceability Model — Stage C)
ADR-0085: Relation-Layer Consolidation — One Trace Vocabulary, One Surface
ADR-0086: Requirement Traceability Chains — End-to-End Path View + Flat Path Export
ADR-0087: The Scope Traceability Report — One Derived Overview Artifact, Never a Controlled Document
ADR-0088: Verification Evidence Classes — Planned vs. Verified, Derived at the Read Layer
ADR-0089: Recurring Obligations — Periodic Tasks With Record Evidence, Not Calendar Series
ADR-0090: Release & Versioning Policy — Deliberate Releases, One Auditor-Facing Number
ADR-0091: Release Modes — Single-Person Record Release With a Structural Four-Eyes Floor
ADR-0092: Orphan-Blob Garbage Collection With a Quarantine Bin
ADR-0093: One Scope Context — the Toolbar Switcher Is the Only Scope Selector
ADR-0094: Calendar-Anchored Obligation Schedules (Clamped, Never Too Late)
ADR-0095: Key-Rule Governance — Free Until First Use, Then Frozen
ADR-0096: Transition Permissions — Always Visible, Deny Unless Granted
ADR-0097: A Governed Provisioning Surface — MANAGE_SCOPES
ADR-0098: Org Chart × Role System — Marriage at the Evidence Level, Never in Authorization
ADR-0098: Org Chart × Role System — Marriage at the Evidence Level, Never in Authorization
Table of contents
Context
Decisions
Consequences
Realization notes (2026-07-27 night slice)
Clarification 2026-08-05 — snapshot format, and the permission vocabulary
ADR-0099: The User Manual is an In-App Topic Reference, Not a Document
ADR-0100: LQMS Is the Living Quality Management System
ADR-0101: The Executable Validation Journey (PQ Evidence That Cannot Drift)
ADR-0102: Typed Template Variables (text | date | number — and Deliberately No Enum)
ADR-0103: npm audit Joins the Verification Gate as a Second Standing Input
ADR-0104: The Issued Dossier Is a Persisted Artifact of Record — and Clones to a New Draft
ADR-0105: Navigation Information Architecture — Group by Moment-of-Use
ADR-0106: The Client Reflection Follows Assignments, Not Only Content Reach
ADR-0107: The Audit Append Gate Follows Assignment Reach, Not Content Reach
ADR-0108: Mandator Membership — Invite-Accept, with Pre-Assigned Responsibilities
ADR-0109: Organization Founding Is Its Own Process
ADR-0110: The Audit Trail Is Not a Read Model
ADR-0111: The Imported-Person Model, and Project Portability's First Doctrines
ADR-0112: The Element-Kind Catalog — Semantics in the Model, Not Only in the Code
ADR-0113: Project Arrival Import — Records Arrive as They Are, People Arrive as They Were
ADR-0114: The Operating Model Arrives — Roles as Functions, Names as Words, People as This Instance's Decision
ADR-0115: Collaborative Draft Editing — Two Carets, One Truth, Honest Credit
ADR-0116: The System Maintenance Surface — the App Backs Itself Up, the Host Keeps One Dumb Job
ADR-0117: Role Documentation — a Link, a Finding, Per-Source Recognizers; Substitution Rejected
ADR-0118: The Offline QMS Copy — the Repo Carries the Audit Pack, Not a Second Renderer
ADR-0119: Module-Internal Package Structure — Capabilities First, Layers Second, the Root Is the Surface
ADR-0120: The Shared Kernel — the Domain-Exception Vocabulary Leaves the Authorization Module
ADR-0121: The Project Administrator Role — Per-Scope Administration With Read Access, Seeded in the Base Catalog
ADR-0122: Organization-Level Administration — the Cascade Stays, Becomes Visible, and Founds Projects
ADR-0123: Draft Save-Points — Every Save Restorable, Kept for the Life of the Version
ADR-0124: The Birth Path Completes Without Borrowing Content Clothes
ADR-0125: The Export Twin — Export Emits an Arrival Bundle
ADR-0126: Project Dissolution — the Un-Birth of an Unused Scope
ADR-0127: The Base-QMS Layers — One Library, Derived Adaptations, Local Records
ADR-0128: The GLOBAL Cascade Carries Administration, Never Content
ADR-0129: Role Identity from a GLOBAL Assignment Acts in GLOBAL Alone
ADR-0130: Break-Glass — the Project Administrator's Escalation Is a First-Class, Witnessed, Self-Expiring Act
ADR-0131: Role Substitution as Declared Adoption Edges — Emergency Cover Is Governed, Own-Name, Timed Staffing
ADR-0132: Dual-Hat Reviewer Satisfaction Is a Declared Policy Choice — the Strict Floor Stays the Default
ADR-NNNN:
</span> </a> </li> </ul> </nav> </li> <li class="md-nav__item md-nav__item--nested"> <input class="md-nav__toggle md-toggle " type="checkbox" id="__nav_5" > <div class="md-nav__link md-nav__container"> <a href="../../requirements/" class="md-nav__link "> <span class="md-ellipsis"> Requirements </span> </a> <label class="md-nav__link " for="__nav_5" id="__nav_5_label" tabindex="0"> <span class="md-nav__icon md-icon"></span> </label> </div> <nav class="md-nav" data-md-level="1" aria-labelledby="__nav_5_label" aria-expanded="false"> <label class="md-nav__title" for="__nav_5"> <span class="md-nav__icon md-icon"></span> Requirements </label> <ul class="md-nav__list" data-md-scrollfix> <li class="md-nav__item"> <a href="../../requirements/stakeholder_requirements/" class="md-nav__link"> <span class="md-ellipsis"> Stakeholder Requirements </span> </a> </li> <li class="md-nav__item"> <a href="../../requirements/gap-analysis/" class="md-nav__link"> <span class="md-ellipsis"> Requirements Gap Analysis </span> </a> </li> <li class="md-nav__item"> <a href="../../requirements/req_admin/" class="md-nav__link"> <span class="md-ellipsis"> Software Requirements: Administration, Permissions & Onboarding </span> </a> </li> <li class="md-nav__item"> <a href="../../requirements/req_api_ui/" class="md-nav__link"> <span class="md-ellipsis"> Software Requirements: API & User Interface </span> </a> </li> <li class="md-nav__item"> <a href="../../requirements/req_audit_reporting/" class="md-nav__link"> <span class="md-ellipsis"> Software Requirements: Audit Trail & Regulatory Reporting </span> </a> </li> <li class="md-nav__item"> <a href="../../requirements/req_auth/" class="md-nav__link"> <span class="md-ellipsis"> Software Requirements: Authentication & Session </span> </a> </li> <li class="md-nav__item"> <a href="../../requirements/req_backup/" class="md-nav__link"> <span class="md-ellipsis"> Software Requirements: Backup & Restore </span> </a> </li> <li class="md-nav__item"> <a href="../../requirements/req_catalogs/" class="md-nav__link"> <span class="md-ellipsis"> Software Requirements: Catalogs, Roles & Users </span> </a> </li> <li class="md-nav__item"> <a href="../../requirements/req_data_protection/" class="md-nav__link"> <span class="md-ellipsis"> Software Requirements: Data Protection, Retention & Disposal </span> </a> </li> <li class="md-nav__item"> <a href="../../requirements/req_documents/" class="md-nav__link"> <span class="md-ellipsis"> Software Requirements: Documents, Versions & Storage </span> </a> </li> <li class="md-nav__item"> <a href="../../requirements/req_dossiers/" class="md-nav__link"> <span class="md-ellipsis"> Software Requirements: Technical Documentation Dossiers </span> </a> </li> <li class="md-nav__item"> <a href="../../requirements/req_effectivity/" class="md-nav__link"> <span class="md-ellipsis"> Software Requirements: Effectivity, Periodic Review & Validity </span> </a> </li> <li class="md-nav__item"> <a href="../../requirements/req_gspr/" class="md-nav__link"> <span class="md-ellipsis"> Software Requirements: Regulatory Conformity (GSPR / Essential Principles) </span> </a> </li> <li class="md-nav__item"> <a href="../../requirements/req_i18n/" class="md-nav__link"> <span class="md-ellipsis"> Software Requirements: Internationalization </span> </a> </li> <li class="md-nav__item"> <a href="../../requirements/req_lifecycle/" class="md-nav__link"> <span class="md-ellipsis"> Software Requirements: Life Cycle & Reviews </span> </a> </li> <li class="md-nav__item"> <a href="../../requirements/req_memberships/" class="md-nav__link"> <span class="md-ellipsis"> Software Requirements: Mandator Membership & Invitations </span> </a> </li> <li class="md-nav__item"> <a href="../../requirements/req_migration/" class="md-nav__link"> <span class="md-ellipsis"> Software Requirements: Migration & Import </span> </a> </li> <li class="md-nav__item"> <a href="../../requirements/req_nfr/" class="md-nav__link"> <span class="md-ellipsis"> Software Requirements: Non-Functional </span> </a> </li> <li class="md-nav__item"> <a href="../../requirements/req_notifications/" class="md-nav__link"> <span class="md-ellipsis"> Software Requirements: Notifications & Tasks </span> </a> </li> <li class="md-nav__item"> <a href="../../requirements/req_obligations/" class="md-nav__link"> <span class="md-ellipsis"> Software Requirements: Recurring Obligations </span> </a> </li> <li class="md-nav__item"> <a href="../../requirements/req_relationships/" class="md-nav__link"> <span class="md-ellipsis"> Software Requirements: Document Relationships </span> </a> </li> <li class="md-nav__item"> <a href="../../requirements/req_risk/" class="md-nav__link"> <span class="md-ellipsis"> Software Requirements: Risk Management (ISO 14971 Hazards & Controls) </span> </a> </li> <li class="md-nav__item"> <a href="../../requirements/req_sbom/" class="md-nav__link"> <span class="md-ellipsis"> Software Requirements: Software Bill of Materials & Supply-Chain Assurance </span> </a> </li> <li class="md-nav__item"> <a href="../../requirements/req_search/" class="md-nav__link"> <span class="md-ellipsis"> Software Requirements: Search </span> </a> </li> <li class="md-nav__item"> <a href="../../requirements/req_separation/" class="md-nav__link"> <span class="md-ellipsis"> Software Requirements: Scopes, Mandators & Separation </span> </a> </li> <li class="md-nav__item"> <a href="../../requirements/req_signatures/" class="md-nav__link"> <span class="md-ellipsis"> Software Requirements: Electronic Signatures </span> </a> </li> <li class="md-nav__item"> <a href="../../requirements/req_training/" class="md-nav__link"> <span class="md-ellipsis"> Software Requirements: Read-Acknowledgement & Questionnaires </span> </a> </li> <li class="md-nav__item"> <a href="../../requirements/req_users/" class="md-nav__link"> <span class="md-ellipsis"> Software Requirements: User Identity & Lifecycle </span> </a> </li> <li class="md-nav__item"> <a href="../../requirements/req_validation/" class="md-nav__link"> <span class="md-ellipsis"> Software Requirements: Design Validation & the Validation Traceability Axis </span> </a> </li> </ul> </nav> </li> <li class="md-nav__item md-nav__item--nested"> <input class="md-nav__toggle md-toggle " type="checkbox" id="__nav_6" > <div class="md-nav__link md-nav__container"> <a href="../../process/" class="md-nav__link "> <span class="md-ellipsis"> Process (IEC 62304) </span> </a> <label class="md-nav__link " for="__nav_6" id="__nav_6_label" tabindex="0"> <span class="md-nav__icon md-icon"></span> </label> </div> <nav class="md-nav" data-md-level="1" aria-labelledby="__nav_6_label" aria-expanded="false"> <label class="md-nav__title" for="__nav_6"> <span class="md-nav__icon md-icon"></span> Process (IEC 62304) </label> <ul class="md-nav__list" data-md-scrollfix> <li class="md-nav__item"> <a href="../../process/configuration_management_plan/" class="md-nav__link"> <span class="md-ellipsis"> Configuration Management Plan </span> </a> </li> <li class="md-nav__item"> <a href="../../process/problem_resolution/" class="md-nav__link"> <span class="md-ellipsis"> Problem Resolution Process </span> </a> </li> <li class="md-nav__item"> <a href="../../process/risk_management/" class="md-nav__link"> <span class="md-ellipsis"> Risk Management </span> </a> </li> <li class="md-nav__item"> <a href="../../process/software_development_plan/" class="md-nav__link"> <span class="md-ellipsis"> Software Development Plan </span> </a> </li> <li class="md-nav__item"> <a href="../../process/verification_plan/" class="md-nav__link"> <span class="md-ellipsis"> Verification Plan </span> </a> </li> </ul> </nav> </li> <li class="md-nav__item md-nav__item--nested"> <input class="md-nav__toggle md-toggle " type="checkbox" id="__nav_7" > <label class="md-nav__link" for="__nav_7" id="__nav_7_label" tabindex="0"> <span class="md-ellipsis"> Operations </span> <span class="md-nav__icon md-icon"></span> </label> <nav class="md-nav" data-md-level="1" aria-labelledby="__nav_7_label" aria-expanded="false"> <label class="md-nav__title" for="__nav_7"> <span class="md-nav__icon md-icon"></span> Operations </label> <ul class="md-nav__list" data-md-scrollfix> <li class="md-nav__item"> <a href="../../operations/genesis-installation/" class="md-nav__link"> <span class="md-ellipsis"> Genesis: Birthing an LQMS Installation with a Base Library </span> </a> </li> <li class="md-nav__item"> <a href="../../operations/deployment/" class="md-nav__link"> <span class="md-ellipsis"> LQMS Deployment Guide </span> </a> </li> <li class="md-nav__item"> <a href="../../operations/server-deployment/" class="md-nav__link"> <span class="md-ellipsis"> LQMS Server Deployment (single Linux host, public HTTPS) </span> </a> </li> </ul> </nav> </li> <li class="md-nav__item md-nav__item--nested"> <input class="md-nav__toggle md-toggle " type="checkbox" id="__nav_8" > <div class="md-nav__link md-nav__container"> <a href="../../traceability/" class="md-nav__link "> <span class="md-ellipsis"> Traceability </span> </a> <label class="md-nav__link " for="__nav_8" id="__nav_8_label" tabindex="0"> <span class="md-nav__icon md-icon"></span> </label> </div> <nav class="md-nav" data-md-level="1" aria-labelledby="__nav_8_label" aria-expanded="false"> <label class="md-nav__title" for="__nav_8"> <span class="md-nav__icon md-icon"></span> Traceability </label> <ul class="md-nav__list" data-md-scrollfix> <li class="md-nav__item"> <a href="../../traceability/matrix/" class="md-nav__link"> <span class="md-ellipsis"> Requirements Traceability Matrix </span> </a> </li> </ul> </nav> </li> <li class="md-nav__item md-nav__item--nested"> <input class="md-nav__toggle md-toggle " type="checkbox" id="__nav_9" > <div class="md-nav__link md-nav__container"> <a href="../../validation/" class="md-nav__link "> <span class="md-ellipsis"> Validation (tool lane) </span> </a> <label class="md-nav__link " for="__nav_9" id="__nav_9_label" tabindex="0"> <span class="md-nav__icon md-icon"></span> </label> </div> <nav class="md-nav" data-md-level="1" aria-labelledby="__nav_9_label" aria-expanded="false"> <label class="md-nav__title" for="__nav_9"> <span class="md-nav__icon md-icon"></span> Validation (tool lane) </label> <ul class="md-nav__list" data-md-scrollfix> <li class="md-nav__item"> <a href="../../validation/templates/ai-authorship-posture/" class="md-nav__link"> <span class="md-ellipsis"> AI-Authorship Posture — How LQMS Is Built, and Why the Validation Evidence Does Not Rest on It (TEMPLATE) </span> </a> </li> <li class="md-nav__item"> <a href="../../validation/templates/intended-use/" class="md-nav__link"> <span class="md-ellipsis"> Intended-Use Specification — LQMS as a QMS / Document-Control Tool (TEMPLATE) </span> </a> </li> <li class="md-nav__item"> <a href="../../validation/templates/tool-risk-assessment/" class="md-nav__link"> <span class="md-ellipsis"> Tool-Risk Assessment — LQMS as a QMS Tool (TEMPLATE) </span> </a> </li> </ul> </nav> </li> <li class="md-nav__item md-nav__item--nested"> <input class="md-nav__toggle md-toggle " type="checkbox" id="__nav_10" > <label class="md-nav__link" for="__nav_10" id="__nav_10_label" tabindex="0"> <span class="md-ellipsis"> Regulatory </span> <span class="md-nav__icon md-icon"></span> </label> <nav class="md-nav" data-md-level="1" aria-labelledby="__nav_10_label" aria-expanded="false"> <label class="md-nav__title" for="__nav_10"> <span class="md-nav__icon md-icon"></span> Regulatory </label> <ul class="md-nav__list" data-md-scrollfix> <li class="md-nav__item"> <a href="../../regulatory/mdr-annex-i-skeleton/" class="md-nav__link"> <span class="md-ellipsis"> MDR Annex I — GSPR authoring skeleton (paraphrased) </span> </a> </li> </ul> </nav> </li> <li class="md-nav__item md-nav__item--nested"> <input class="md-nav__toggle md-toggle " type="checkbox" id="__nav_11" > <div class="md-nav__link md-nav__container"> <a 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class="md-ellipsis"> Decisions </span> </a> </li> <li class="md-nav__item"> <a href="#consequences" class="md-nav__link"> <span class="md-ellipsis"> Consequences </span> </a> </li> <li class="md-nav__item"> <a href="#realization-notes-2026-07-27-night-slice" class="md-nav__link"> <span class="md-ellipsis"> Realization notes (2026-07-27 night slice) </span> </a> </li> <li class="md-nav__item"> <a href="#clarification-2026-08-05--snapshot-format-and-the-permission-vocabulary" class="md-nav__link"> <span class="md-ellipsis"> Clarification 2026-08-05 — snapshot format, and the permission vocabulary </span> </a> </li> </ul> </nav> </div> </div> </div> <div class="md-content" data-md-component="content"> <article class="md-content__inner md-typeset"> <a href="https://github.com/nburri/lqms/edit/main/docs/decisions/adr-0098-org-chart-evidence-marriage.md" title="Edit this page" class="md-content__button md-icon"> <svg xmlns="http://www.w3.org/2000/svg" viewBox="0 0 24 24"><path d="M10 20H6V4h7v5h5v3.1l2-2V8l-6-6H6c-1.1 0-2 .9-2 2v16c0 1.1.9 2 2 2h4zm10.2-7c.1 0 .3.1.4.2l1.3 1.3c.2.2.2.6 0 .8l-1 1-2.1-2.1 1-1c.1-.1.2-.2.4-.2m0 3.9L14.1 23H12v-2.1l6.1-6.1z"/></svg> </a> <h1 id="adr-0098-org-chart--role-system--marriage-at-the-evidence-level-never-in-authorization">ADR-0098: Org Chart × Role System — Marriage at the Evidence Level, Never in Authorization<a class="headerlink" href="#adr-0098-org-chart--role-system--marriage-at-the-evidence-level-never-in-authorization" title="Permanent link">¶</a></h1> <ul> <li><strong>Status:</strong> accepted</li> <li><strong>Date:</strong> 2026-07-27</li> <li><strong>Deciders:</strong> Nicolas Burri ("D2 Option 1 · D3 sounds good too · B sounds good to me"), from the design discussion he queued after his current system's audit ("the organizational chart was a critical point… I am wondering if we can marry this chart to our role system but I am not sure at all if this is a good idea").</li> <li><strong>Relates to:</strong> ADR-0054 (owner is a ROLE — the decision that already de-personalized document responsibility), ADR-0052/0053 (acknowledgement fan-out — the "communicated" evidence), ADR-0089 (recurring obligations — the snapshot cadence), ADR-0096 (the authority model the derived view renders), the setup-status read (unstaffed-role detection this view aggregates), REQ-NOT-004 (the future escalation scheduler the primary bit will feed).</li> </ul> <h2 id="context">Context<a class="headerlink" href="#context" title="Permanent link">¶</a></h2> <p>Two DIFFERENT pains were behind the ask, and they need two different answers:</p> <ul> <li><strong>The auditor's pain was expressiveness:</strong> the chart could not properly represent staff positions (<em>Stabstellen</em>), nor the distinction between line organization (disciplinary reporting) and functional/technical authority (who decides what). The auditor also insisted each role have a dedicated <strong>"main" person</strong> — accountable that the role's jobs get done (not necessarily doing them): the RACI responsible-vs-accountable distinction, which ISO 13485 §5.5.2 itself instantiates by requiring the management representative to be an individual.</li> <li><strong>Nicolas's pain was synchronization:</strong> chart, Jira structures and documents were three independent sources of truth, hand-synced for audit day. One QA member leaving cost half a day (diagram + Jira + a hunt across living documents for her responsibilities) — and the same again two weeks later when her successor arrived.</li> </ul> <p>An org chart fuses two things: <strong>hierarchy</strong> (reporting lines) and <strong>authority</strong> (who may do what). LQMS holds the second as live, enforced data; it holds nothing of the first. The sync pain existed because <em>people's names were written in several places</em>; the expressiveness pain because one drawing had to carry facts of different kinds.</p> <h2 id="decisions">Decisions<a class="headerlink" href="#decisions" title="Permanent link">¶</a></h2> <ol> <li> <p><strong>Marriage at the evidence level ONLY. Authorization stays pure.</strong> Reporting lines never enter the role system, and no org-chart concept ever grants, implies or inherits a permission — reporting ≠ permission, and the role system's flatness (authority only by explicit grant) is what makes its answers audit-proof. The same contamination rule applies to accountability (decision 4): the primary holder has exactly the rights any other holder has.</p> </li> <li> <p><strong>The hierarchy chart is a controlled DOCUMENT, and it is DE-PERSONALIZED.</strong> It draws functions and their relations only — line reporting, staff positions in their conventional representation, functional-authority annotations where wanted — and <strong>never a person's name</strong>. It lives in the QMS scope (the third lane), as a draw.io SVG attachment (renders in the reading view AND in PDF export; mermaid degrades to a source block on paper, ADR-0074 §7). Consequence of de-personalization: personnel churn never touches the chart; it changes only when the ORGANIZATION changes — rare, and exactly what a controlled release with review and acknowledgement fan-out is for. "Who holds each function" is answered by decision 3, never by the drawing.</p> </li> <li> <p><strong>A DERIVED authority/staffing view + a quarterly snapshot RECORD.</strong> The view renders, from live staffing and policy data: role × scope × current holders × what the role actually permits (the review policies ARE the functional-authority definition — rendered, not claimed), with unstaffed-but-granted roles flagged loudly (aggregating the setup-status machinery). It cannot drift because it IS the enforcement. A recurring obligation (ADR-0089, quarterly) releases a point-in-time snapshot as a controlled RECORD — the evidence pair the audit pack carries: chart (structure) beside snapshot (occupancy + authority).</p> </li> <li> <p><strong>One <code>primary</code> bit on the existing staffing assignment</strong> (<code>role_assignment</code>): per scope × role, AT MOST one holder may be marked primary; a role may have none. Zero authorization semantics — it feeds the derived view and snapshot (answering the auditor's "main person" natively) and, later, the REQ-NOT-004 reminder/escalation scheduler as the escalation target. Person-bindings thus stay in exactly ONE place — the staffing data — which is the principle (with ADR-0054's owner-as-role) that turns Nicolas's half-day personnel change into: deactivate → the gap flags name what is now unstaffed/primary-less → staff the successor.</p> </li> <li> <p><strong>The light org layer (units, positions, reporting edges) is DEFERRED with a named trigger.</strong> It would buy automation of the drawing, not truth — while moving the hand-maintained drift source inside the tool. It becomes worth building when a proven need appears: an auditor hard-requiring generated names-in-boxes, or a demonstrated matrix-org / multi-chart need. If built, it references USERS (marriage at the user level) and never touches authorization.</p> </li> </ol> <h2 id="consequences">Consequences<a class="headerlink" href="#consequences" title="Permanent link">¶</a></h2> <ul> <li><strong>ISO 13485 §5.5.1 mapping:</strong> <em>defined</em> = the chart document + the role grants; <em>documented</em> = controlled release of both; <em>communicated</em> = the acknowledgement records the chart's release fans out. §5.5.2's individual management representative = the QMS scope's Quality Manager role with its primary holder.</li> <li><strong>Migration:</strong> <code>primary</code> flag on <code>role_assignment</code> + a partial unique index per (scope, role); assignment surface (admin users page / <code>POST …/assignments</code>) gains the flag; audited (<code>ROLE_ASSIGNED</code> gains the before/after).</li> <li><strong>New read surface:</strong> the derived authority/staffing view (VIEW-gated per scope; the GLOBAL aggregation follows the audit-coupling posture) + its snapshot export into the recurring obligation's completion record.</li> <li><strong>Seed/wizard:</strong> the QMS lane's folder tree already carries the chapter home for the chart document; the snapshot obligation is a seed/preset candidate ("review org chart quarterly").</li> <li>Implementation is a registered queue item — it does NOT start with this ADR.</li> </ul> <h2 id="realization-notes-2026-07-27-night-slice">Realization notes (2026-07-27 night slice)<a class="headerlink" href="#realization-notes-2026-07-27-night-slice" title="Permanent link">¶</a></h2> <ul> <li><strong>Functional-authority disclosure is CONDITIONAL, not widened.</strong> The per-type policy composition ("which transitions this role may perform, per document type") was already a deliberate CONFIGURE_REVIEW_POLICY-gated disclosure (the setup-status read withholds it from VIEW callers by documented design). The authority view honors that boundary: VIEW callers get everything except <code>grants</code>; the payload states <code>functionalAuthorityDisclosed</code> explicitly — "no grants" and "you may not see the grants" are different facts. <strong>Decided (Nicolas, 2026-07-28): the boundary STAYS</strong> — VIEW holders do not see per-type grants; widening would need a new decision with a demonstrated reader. The snapshot's intended puller (a QM) holds the permission, so the evidence use-case is complete either way.</li> <li><strong>The cascade nuance §4's wording does not cover:</strong> the partial unique index bounds primaries per ASSIGNMENT scope, and holders resolve through the V038 descendant-or-self cascade — so a role assigned at GLOBAL and at a project, each with its own primary, would surface BOTH in the project view. The view renders every primary it finds (no invented tie-break); does not arise in practice (the composite FK requires activation at the assignment scope). Amend here if a resolution rule is ever wanted.</li> <li><strong>Audit:</strong> the assign act's <code>ROLE_ASSIGNED</code> gains the <code>primaryHolder</code> before/after as anticipated; the standalone re-point act is its own <code>PRIMARY_HOLDER_SET</code> event (an act that assigns nothing must not write <code>ROLE_ASSIGNED</code>). Both name people in clear text. The snapshot export is audited like every derived export.</li> </ul> <h2 id="clarification-2026-08-05--snapshot-format-and-the-permission-vocabulary">Clarification 2026-08-05 — snapshot format, and the permission vocabulary<a class="headerlink" href="#clarification-2026-08-05--snapshot-format-and-the-permission-vocabulary" title="Permanent link">¶</a></h2> <p>From Nicolas's hands-on with the authority view (register <code>feedback-2026-08-05-dossier.md</code> A1/A2):</p> <ul> <li><strong>The snapshot download is a PDF; markdown stays behind <code>?format=md</code></strong> (A2 — he expected a PDF). §3 chose markdown deliberately, for two reasons: the snapshot is attached to a record and read beside its sources, and text stays diffable quarter-over-quarter. The first reason is answered better by PDF — it is the auditor-facing evidence form the dossier and audit pack already speak, and the ADR-0074 render path exists. The second reason no longer needs the artifact: A2-RESHAPED makes the quarter-over-quarter question a <strong>change list read off the audit trail</strong>, not a diff of two snapshots. So the DEFAULT flipped and the markdown wire stayed; only the default moved. The PDF is <strong>typeset from the very markdown</strong> the <code>md</code> form serves, not from a parallel model — two renderings of one piece of evidence must not be able to state different facts, and a second model over the same composition is how they would eventually come to. Determinism therefore still lives where §3 put it, in the markdown.</li> <li><strong>Permission descriptions travel on their own read: <code>GET /api/permissions</code></strong> (A1 — the permission chips look clickable and explain nothing). The tooltip's text is <code>permission.description</code>, which V004 declares <code>NOT NULL</code> beside the permission's own definition: the tooltip IS the definition, so the "hard to keep up to date" worry dissolves structurally rather than by discipline. Delivered as a separate, additive, authentication-gated vocabulary read rather than by enriching this ADR's payload (<code>permissions: [string]</code> → <code>[{name, description}]</code>), which would have broken every current consumer and repeated fixed sentences once per role per scope on every view read. The catalog is <strong>English only</strong> — one column, no i18n; a consumer renders it as data.</li> <li><strong>Registered, NOT decided here:</strong> rewriting those descriptions as help text (migration V077) forced an enforcement audit of the catalog, and <strong>seven permissions turned out to be enforced nowhere</strong> (<code>SEARCH</code>, <code>UPLOAD</code>, <code>VIEW_AUDIT</code>, <code>ASK_LLM</code>, <code>MANAGE_LLM_POLICY</code>, <code>EXPORT_BACKUP</code>, <code>ERASE_PERSONAL_DATA</code>) while <code>ASSIGN_ROLES</code> is consumed only as the escalation-recipient predicate, not as the staffing gate its name claims. V077 makes each description say so rather than promise an authority the installation does not govern — the V071/V073 lesson. Whether they are retired (V073-style) or their gates are built is a decision with a real design question behind it, and is deliberately not taken by a wording pass. <br><em>(Resolved 2026-08-05, V078 — Nicolas: "good catch. Agree". The seven SPLIT: <code>SEARCH</code>, <code>UPLOAD</code> and <code>VIEW_AUDIT</code> were </em><em>retired</em><em> because their acts ship gated by <code>VIEW</code> / <code>EDIT_DRAFT</code> / <code>VIEW</code> respectively — keeping <code>VIEW_AUDIT</code> would have narrowed the activity trail's deliberately-decided disclosure boundary. <code>ASK_LLM</code>, <code>MANAGE_LLM_POLICY</code>, <code>EXPORT_BACKUP</code> and <code>ERASE_PERSONAL_DATA</code> were </em><em>kept</em><em> reserved, with V077's honest descriptions: they name roadmap obligations, not gates something else already covers. <code>ASSIGN_ROLES</code> needed nothing. 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