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ADR-0114: The Operating Model Arrives — Roles as Functions, Names as Words, People as This Instance's Decision
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Architecture
1. Introduction and Goals
2. Architecture Constraints
3. Context and Scope
4. Solution Strategy
5. Building Block View
6. Runtime View
7. Deployment View
8. Crosscutting Concepts
9. Architecture Decisions
10. Quality Requirements
11. Risks and Technical Debt
12. Glossary
The arrival bundle format
Decisions (ADRs)
Decisions (ADRs)
ADR-0001: Content-Addressed Document Storage with PostgreSQL as Source of Truth
ADR-0002: Single Instance with Scope Hierarchy and Copy-on-Derive
ADR-0003: Fixed Life Cycle States with Configurable Review Processes
ADR-0004: Global Catalogs for Roles and Document Types with Per-Scope Activation
ADR-0005: Modular Monolith
ADR-0006: Three-Layer Search with In-Database Index and Pluggable LLM
ADR-0007: Angular Frontend with Server-Side-Only Enforcement
ADR-0008: Flyway Migrations and jOOQ Codegen from the Migrated Schema
ADR-0009: RLS Enforcement via a Session-Scoped Authorized Scope Set
ADR-0010: Self-Managed QMS via an Internal Mandator
ADR-0011: Authentication via OIDC SSO with Server-Side (BFF) Sessions
ADR-0012: Permission-Based Authorization and System Bootstrap
ADR-0013: User Identity Lifecycle
ADR-0014: Electronic Signatures (Part 11 / Annex 11-Capable)
ADR-0015: Document Effectivity, Periodic Review & Validity
ADR-0016: Data Retention, Disposal & Privacy (FADP / GDPR)
ADR-0017: Multi-Part Version Content
ADR-0018: Non-Functional Targets (Capacity, Availability, Security)
ADR-0019: Notifications & Tasks
ADR-0020: Internationalization (Content Language, Time Zones, Formatting)
ADR-0021: General Typed Document Relationships
ADR-0022: Read-Acknowledgement & Questionnaires
ADR-0023: Migration / Import — Current Released State
ADR-0024: Draft / In-Review Cancellation
ADR-0025: Disposal & Erasure Mechanics (Storage, Index, Backups)
ADR-0026: RLS Runtime Safety — Connection-Pool Scope Isolation
ADR-0027: RLS Boundary — Content-Plane vs Control-Plane
ADR-0028: Stateless Encrypted Token-State Cookie (no server-side session store)
ADR-0029: Document Content Model — Draft-Freeze, Content-Table RLS, Append-Only Audit
ADR-0030: Review & Life-Cycle Realization Model
ADR-0031: Released-base readability enforcement & copy-on-derive mechanics
ADR-0032: Frontend realization — Quinoa, Angular Material, i18n & E2E
ADR-0033: CSRF control for the BFF session — SameSite + JSON content-type
ADR-0034: Notification realization — in-process domain events + system-context fan-out
ADR-0035: Fan-out contract as shipped — gate semantics, count disclosure, audit protocol
ADR-0036: Repository layer — services carry rules, repositories carry jOOQ
ADR-0037: Task scheduler — in-process tick, advisory-lock election, SQL sweep
ADR-0038: Periodic-review realization — derived due date, policy-gated confirmation
ADR-0039: Sweep & periodic-review contract as shipped — grants, guards, addressing
ADR-0040: Disposal-due surfacing — closure-anchored retention, scope-level legal hold
ADR-0041: Email channel & notification i18n — notification-as-outbox, structured messages
ADR-0042: Disposal execution — document tombstoning, single-actor hard-gated destruction
ADR-0043: Disposal blob deletion is post-commit, GC-backstopped
ADR-0044: Search FTS baseline — event-indexed, RLS-scoped search_index
ADR-0045: Image Attachments as Content Parts (Rich-Content Slice R2)
ADR-0046: Four-Eyes — Submitter Excluded from Approval
ADR-0047: Four-Eyes — Submitter-Only Exclusion
ADR-0048: Document Organization — Folder Tree per Scope
ADR-0049: Content Model Round 2 — Type Categories, Template Instantiation, Trace Relations, Completeness Rules
ADR-0050: Live Frontend — SSE State Push, CodeMirror 6, Draft Presence
ADR-0051: In-Text Document Links (doc: Scheme)
ADR-0052: Addressees & Read-Acknowledgement (REQ-TRN Realization)
ADR-0053: Addressees Per Document + Process Owner (amends ADR-0052 K-1)
ADR-0054: Process Owner Is a Role (amends ADR-0053 P-3)
ADR-0055: WYSIWYG Editing Mode over Markdown (editor step R4)
ADR-0056: Visual-Editor Chrome via Milkdown Crepe (gated adoption)
ADR-0057: Content Record Is the ProseMirror Document Tree; Markdown Becomes a Derived Projection
ADR-0058: PM_DOC Is the Only Content Format (pre-production cut; amends ADR-0057 §5)
ADR-0059: Editor Engine Switches to TipTap (spike-gated; supersedes the Milkdown/Crepe choice)
ADR-0060: Backup & Restore — Scripted Ordered Backup with Automated Restore Rehearsal
ADR-0061: CSV — Generated Validation Package per Release
ADR-0062: SBOM — CycloneDX over the Production Layers, Validated Against the Artifact
ADR-0063: User Identity Binds on Subject Only (Issuer Becomes Provenance)
ADR-0064: Per-Document Workflow Role Bindings (Author / Reviewer / Releaser), Enforced
ADR-0065: Diagrams — Excalidraw as the Manual Layer, Mermaid Stays for Text-First/UML
ADR-0066: WITHDRAW — the Author Side May Reclaim a Version from Review
ADR-0067: Review Comments — Anchored, Immutable, Resolvable
ADR-0068: Confluence/Jira QMS Import — Staged, Read-Only, Repeatable
ADR-0069: Arbitrary File Attachments — Download-Only Confinement
ADR-0070: Training Questionnaires — Versioned, Auto-Scored, Release-Gated
ADR-0071: Training Plans — Document Obligations + External Trainings & Certifications
ADR-0072: Diagrams — Self-Hosted draw.io Replaces Excalidraw
ADR-0073: Per-Scope QMS Configuration Surface
ADR-0074: PDF Export of Released Documents — Server-Side via Apache FOP over the Canonical Projection
ADR-0075: Source History Import — Continuity Without Forged Audit
ADR-0076: Periodic-review status visibility (completing MVP gap #2)
ADR-0077: Requirement Items — Keyed Blocks Inside Controlled Documents
ADR-0078: Generalized Trace Items (Traceability Model — Stage A)
ADR-0079: Risk & Risk-Control Items (Traceability Model — Stage B)
ADR-0080: Traceability Workspace — Hub, Sub-Pages, and Role-Gated Views
ADR-0081: Draft-Only Trace-Structure Changes, Server-Enforced
ADR-0082: Table-Shaped Risk Authoring over Risk Blocks
ADR-0083: The TD Dossier — a Versioned, Cross-Scope, Regulatory-Structured Deliverable
ADR-0084: Validation & Regulatory Axes (Traceability Model — Stage C)
ADR-0085: Relation-Layer Consolidation — One Trace Vocabulary, One Surface
ADR-0086: Requirement Traceability Chains — End-to-End Path View + Flat Path Export
ADR-0087: The Scope Traceability Report — One Derived Overview Artifact, Never a Controlled Document
ADR-0088: Verification Evidence Classes — Planned vs. Verified, Derived at the Read Layer
ADR-0089: Recurring Obligations — Periodic Tasks With Record Evidence, Not Calendar Series
ADR-0090: Release & Versioning Policy — Deliberate Releases, One Auditor-Facing Number
ADR-0091: Release Modes — Single-Person Record Release With a Structural Four-Eyes Floor
ADR-0092: Orphan-Blob Garbage Collection With a Quarantine Bin
ADR-0093: One Scope Context — the Toolbar Switcher Is the Only Scope Selector
ADR-0094: Calendar-Anchored Obligation Schedules (Clamped, Never Too Late)
ADR-0095: Key-Rule Governance — Free Until First Use, Then Frozen
ADR-0096: Transition Permissions — Always Visible, Deny Unless Granted
ADR-0097: A Governed Provisioning Surface — MANAGE_SCOPES
ADR-0098: Org Chart × Role System — Marriage at the Evidence Level, Never in Authorization
ADR-0099: The User Manual is an In-App Topic Reference, Not a Document
ADR-0100: LQMS Is the Living Quality Management System
ADR-0101: The Executable Validation Journey (PQ Evidence That Cannot Drift)
ADR-0102: Typed Template Variables (text | date | number — and Deliberately No Enum)
ADR-0103: npm audit Joins the Verification Gate as a Second Standing Input
ADR-0104: The Issued Dossier Is a Persisted Artifact of Record — and Clones to a New Draft
ADR-0105: Navigation Information Architecture — Group by Moment-of-Use
ADR-0106: The Client Reflection Follows Assignments, Not Only Content Reach
ADR-0107: The Audit Append Gate Follows Assignment Reach, Not Content Reach
ADR-0108: Mandator Membership — Invite-Accept, with Pre-Assigned Responsibilities
ADR-0109: Organization Founding Is Its Own Process
ADR-0110: The Audit Trail Is Not a Read Model
ADR-0111: The Imported-Person Model, and Project Portability's First Doctrines
ADR-0112: The Element-Kind Catalog — Semantics in the Model, Not Only in the Code
ADR-0113: Project Arrival Import — Records Arrive as They Are, People Arrive as They Were
ADR-0114: The Operating Model Arrives — Roles as Functions, Names as Words, People as This Instance's Decision
ADR-0114: The Operating Model Arrives — Roles as Functions, Names as Words, People as This Instance's Decision
Table of contents
Context
Decision
Clarification 1 (2026-08-11, same day — two consequences the integration proof surfaced)
Amendment 2 (2026-08-17): the TRUE NAME beats function evidence — D2's precedence, inverted
Rule 1b (2026-08-17, Nicolas on the three-option reprint: "Then a) please")
Consequences
ADR-0115: Collaborative Draft Editing — Two Carets, One Truth, Honest Credit
ADR-0116: The System Maintenance Surface — the App Backs Itself Up, the Host Keeps One Dumb Job
ADR-0117: Role Documentation — a Link, a Finding, Per-Source Recognizers; Substitution Rejected
ADR-0118: The Offline QMS Copy — the Repo Carries the Audit Pack, Not a Second Renderer
ADR-0119: Module-Internal Package Structure — Capabilities First, Layers Second, the Root Is the Surface
ADR-0120: The Shared Kernel — the Domain-Exception Vocabulary Leaves the Authorization Module
ADR-0121: The Project Administrator Role — Per-Scope Administration With Read Access, Seeded in the Base Catalog
ADR-0122: Organization-Level Administration — the Cascade Stays, Becomes Visible, and Founds Projects
ADR-0123: Draft Save-Points — Every Save Restorable, Kept for the Life of the Version
ADR-0124: The Birth Path Completes Without Borrowing Content Clothes
ADR-0125: The Export Twin — Export Emits an Arrival Bundle
ADR-0126: Project Dissolution — the Un-Birth of an Unused Scope
ADR-0127: The Base-QMS Layers — One Library, Derived Adaptations, Local Records
ADR-0128: The GLOBAL Cascade Carries Administration, Never Content
ADR-0129: Role Identity from a GLOBAL Assignment Acts in GLOBAL Alone
ADR-0130: Break-Glass — the Project Administrator's Escalation Is a First-Class, Witnessed, Self-Expiring Act
ADR-0131: Role Substitution as Declared Adoption Edges — Emergency Cover Is Governed, Own-Name, Timed Staffing
ADR-0132: Dual-Hat Reviewer Satisfaction Is a Declared Policy Choice — the Strict Floor Stays the Default
ADR-NNNN:
</span> </a> </li> </ul> </nav> </li> <li class="md-nav__item md-nav__item--nested"> <input class="md-nav__toggle md-toggle " type="checkbox" id="__nav_5" > <div class="md-nav__link md-nav__container"> <a href="../../requirements/" class="md-nav__link "> <span class="md-ellipsis"> Requirements </span> </a> <label class="md-nav__link " for="__nav_5" id="__nav_5_label" tabindex="0"> <span class="md-nav__icon md-icon"></span> </label> </div> <nav class="md-nav" data-md-level="1" aria-labelledby="__nav_5_label" aria-expanded="false"> <label class="md-nav__title" for="__nav_5"> <span class="md-nav__icon md-icon"></span> Requirements </label> <ul class="md-nav__list" data-md-scrollfix> <li class="md-nav__item"> <a href="../../requirements/stakeholder_requirements/" class="md-nav__link"> <span class="md-ellipsis"> Stakeholder Requirements </span> </a> </li> <li class="md-nav__item"> <a href="../../requirements/gap-analysis/" class="md-nav__link"> <span class="md-ellipsis"> Requirements Gap Analysis </span> </a> </li> <li class="md-nav__item"> <a href="../../requirements/req_admin/" class="md-nav__link"> <span class="md-ellipsis"> Software Requirements: Administration, Permissions & Onboarding </span> </a> </li> <li class="md-nav__item"> <a href="../../requirements/req_api_ui/" class="md-nav__link"> <span class="md-ellipsis"> Software Requirements: API & User Interface </span> </a> </li> <li class="md-nav__item"> <a href="../../requirements/req_audit_reporting/" class="md-nav__link"> <span class="md-ellipsis"> Software Requirements: Audit Trail & Regulatory Reporting </span> </a> </li> <li class="md-nav__item"> <a href="../../requirements/req_auth/" class="md-nav__link"> <span class="md-ellipsis"> Software Requirements: Authentication & Session </span> </a> </li> <li class="md-nav__item"> <a href="../../requirements/req_backup/" class="md-nav__link"> <span class="md-ellipsis"> Software Requirements: Backup & Restore </span> </a> </li> <li class="md-nav__item"> <a href="../../requirements/req_catalogs/" class="md-nav__link"> <span class="md-ellipsis"> Software Requirements: Catalogs, Roles & Users </span> </a> </li> <li class="md-nav__item"> <a href="../../requirements/req_data_protection/" class="md-nav__link"> <span class="md-ellipsis"> Software Requirements: Data Protection, Retention & Disposal </span> </a> </li> <li class="md-nav__item"> <a href="../../requirements/req_documents/" class="md-nav__link"> <span class="md-ellipsis"> Software Requirements: Documents, Versions & Storage </span> </a> </li> <li class="md-nav__item"> <a href="../../requirements/req_dossiers/" class="md-nav__link"> <span class="md-ellipsis"> Software Requirements: Technical Documentation Dossiers </span> </a> </li> <li class="md-nav__item"> <a href="../../requirements/req_effectivity/" class="md-nav__link"> <span class="md-ellipsis"> Software Requirements: Effectivity, Periodic Review & Validity </span> </a> </li> <li class="md-nav__item"> <a 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<span class="md-ellipsis"> Software Requirements: Non-Functional </span> </a> </li> <li class="md-nav__item"> <a href="../../requirements/req_notifications/" class="md-nav__link"> <span class="md-ellipsis"> Software Requirements: Notifications & Tasks </span> </a> </li> <li class="md-nav__item"> <a href="../../requirements/req_obligations/" class="md-nav__link"> <span class="md-ellipsis"> Software Requirements: Recurring Obligations </span> </a> </li> <li class="md-nav__item"> <a href="../../requirements/req_relationships/" class="md-nav__link"> <span class="md-ellipsis"> Software Requirements: Document Relationships </span> </a> </li> <li class="md-nav__item"> <a href="../../requirements/req_risk/" class="md-nav__link"> <span class="md-ellipsis"> Software Requirements: Risk Management (ISO 14971 Hazards & Controls) </span> </a> </li> <li class="md-nav__item"> <a href="../../requirements/req_sbom/" class="md-nav__link"> <span class="md-ellipsis"> Software Requirements: Software Bill of 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class="md-nav__item"> <a href="../../requirements/req_validation/" class="md-nav__link"> <span class="md-ellipsis"> Software Requirements: Design Validation & the Validation Traceability Axis </span> </a> </li> </ul> </nav> </li> <li class="md-nav__item md-nav__item--nested"> <input class="md-nav__toggle md-toggle " type="checkbox" id="__nav_6" > <div class="md-nav__link md-nav__container"> <a href="../../process/" class="md-nav__link "> <span class="md-ellipsis"> Process (IEC 62304) </span> </a> <label class="md-nav__link " for="__nav_6" id="__nav_6_label" tabindex="0"> <span class="md-nav__icon md-icon"></span> </label> </div> <nav class="md-nav" data-md-level="1" aria-labelledby="__nav_6_label" aria-expanded="false"> <label class="md-nav__title" for="__nav_6"> <span class="md-nav__icon md-icon"></span> Process (IEC 62304) </label> <ul class="md-nav__list" data-md-scrollfix> <li class="md-nav__item"> <a href="../../process/configuration_management_plan/" class="md-nav__link"> <span class="md-ellipsis"> Configuration Management Plan </span> </a> </li> <li class="md-nav__item"> <a href="../../process/problem_resolution/" class="md-nav__link"> <span class="md-ellipsis"> Problem Resolution Process </span> </a> </li> <li class="md-nav__item"> <a href="../../process/risk_management/" class="md-nav__link"> <span class="md-ellipsis"> Risk Management </span> </a> </li> <li class="md-nav__item"> <a href="../../process/software_development_plan/" class="md-nav__link"> <span class="md-ellipsis"> Software Development Plan </span> </a> </li> <li class="md-nav__item"> <a href="../../process/verification_plan/" class="md-nav__link"> <span class="md-ellipsis"> Verification Plan </span> </a> </li> </ul> </nav> </li> <li class="md-nav__item md-nav__item--nested"> <input class="md-nav__toggle md-toggle " type="checkbox" id="__nav_7" > <label class="md-nav__link" for="__nav_7" id="__nav_7_label" tabindex="0"> <span class="md-ellipsis"> Operations </span> <span class="md-nav__icon md-icon"></span> </label> <nav class="md-nav" data-md-level="1" aria-labelledby="__nav_7_label" aria-expanded="false"> <label class="md-nav__title" for="__nav_7"> <span class="md-nav__icon md-icon"></span> Operations </label> <ul class="md-nav__list" data-md-scrollfix> <li class="md-nav__item"> <a href="../../operations/genesis-installation/" class="md-nav__link"> <span class="md-ellipsis"> Genesis: Birthing an LQMS Installation with a Base Library </span> </a> </li> <li class="md-nav__item"> <a href="../../operations/deployment/" class="md-nav__link"> <span class="md-ellipsis"> LQMS Deployment Guide </span> </a> </li> <li class="md-nav__item"> <a href="../../operations/server-deployment/" class="md-nav__link"> <span class="md-ellipsis"> LQMS Server Deployment (single Linux host, public HTTPS) </span> </a> </li> </ul> </nav> </li> <li class="md-nav__item md-nav__item--nested"> <input class="md-nav__toggle md-toggle " type="checkbox" id="__nav_8" > <div class="md-nav__link 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for="__nav_9" id="__nav_9_label" tabindex="0"> <span class="md-nav__icon md-icon"></span> </label> </div> <nav class="md-nav" data-md-level="1" aria-labelledby="__nav_9_label" aria-expanded="false"> <label class="md-nav__title" for="__nav_9"> <span class="md-nav__icon md-icon"></span> Validation (tool lane) </label> <ul class="md-nav__list" data-md-scrollfix> <li class="md-nav__item"> <a href="../../validation/templates/ai-authorship-posture/" class="md-nav__link"> <span class="md-ellipsis"> AI-Authorship Posture — How LQMS Is Built, and Why the Validation Evidence Does Not Rest on It (TEMPLATE) </span> </a> </li> <li class="md-nav__item"> <a href="../../validation/templates/intended-use/" class="md-nav__link"> <span class="md-ellipsis"> Intended-Use Specification — LQMS as a QMS / Document-Control Tool (TEMPLATE) </span> </a> </li> <li class="md-nav__item"> <a href="../../validation/templates/tool-risk-assessment/" class="md-nav__link"> <span class="md-ellipsis"> Tool-Risk Assessment — LQMS as a QMS Tool (TEMPLATE) </span> </a> </li> </ul> </nav> </li> <li class="md-nav__item md-nav__item--nested"> <input class="md-nav__toggle md-toggle " type="checkbox" id="__nav_10" > <label class="md-nav__link" for="__nav_10" id="__nav_10_label" tabindex="0"> <span class="md-ellipsis"> Regulatory </span> <span class="md-nav__icon md-icon"></span> </label> <nav class="md-nav" data-md-level="1" aria-labelledby="__nav_10_label" aria-expanded="false"> <label class="md-nav__title" for="__nav_10"> <span class="md-nav__icon md-icon"></span> Regulatory </label> <ul class="md-nav__list" data-md-scrollfix> <li class="md-nav__item"> <a href="../../regulatory/mdr-annex-i-skeleton/" class="md-nav__link"> <span class="md-ellipsis"> MDR Annex I — GSPR authoring skeleton (paraphrased) </span> </a> </li> </ul> </nav> </li> <li class="md-nav__item md-nav__item--nested"> <input class="md-nav__toggle md-toggle " type="checkbox" id="__nav_11" > <div class="md-nav__link md-nav__container"> <a 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</li> <li class="md-nav__item"> <a href="../../user-guide/traceability-workspace/" class="md-nav__link"> <span class="md-ellipsis"> The Traceability Workspace </span> </a> </li> <li class="md-nav__item"> <a href="../../user-guide/training/" class="md-nav__link"> <span class="md-ellipsis"> Training & Acknowledgements </span> </a> </li> </ul> </nav> </li> </ul> </nav> </div> </div> </div> <div class="md-sidebar md-sidebar--secondary" data-md-component="sidebar" data-md-type="toc" > <div class="md-sidebar__scrollwrap"> <div class="md-sidebar__inner"> <nav class="md-nav md-nav--secondary" aria-label="Table of contents"> <label class="md-nav__title" for="__toc"> <span class="md-nav__icon md-icon"></span> Table of contents </label> <ul class="md-nav__list" data-md-component="toc" data-md-scrollfix> <li class="md-nav__item"> <a href="#context" class="md-nav__link"> <span class="md-ellipsis"> Context </span> </a> </li> <li class="md-nav__item"> <a href="#decision" class="md-nav__link"> <span class="md-ellipsis"> Decision </span> </a> </li> <li class="md-nav__item"> <a href="#clarification-1-2026-08-11-same-day--two-consequences-the-integration-proof-surfaced" class="md-nav__link"> <span class="md-ellipsis"> Clarification 1 (2026-08-11, same day — two consequences the integration proof surfaced) </span> </a> </li> <li class="md-nav__item"> <a href="#amendment-2-2026-08-17-the-true-name-beats-function-evidence--d2s-precedence-inverted" class="md-nav__link"> <span class="md-ellipsis"> Amendment 2 (2026-08-17): the TRUE NAME beats function evidence — D2's precedence, inverted </span> </a> <nav class="md-nav" aria-label="Amendment 2 (2026-08-17): the TRUE NAME beats function evidence — D2's precedence, inverted"> <ul class="md-nav__list"> <li class="md-nav__item"> <a href="#rule-1b-2026-08-17-nicolas-on-the-three-option-reprint-then-a-please" class="md-nav__link"> <span class="md-ellipsis"> Rule 1b (2026-08-17, Nicolas on the three-option reprint: "Then a) please") </span> </a> </li> </ul> </nav> </li> <li class="md-nav__item"> <a href="#consequences" class="md-nav__link"> <span class="md-ellipsis"> Consequences </span> </a> </li> </ul> </nav> </div> </div> </div> <div class="md-content" data-md-component="content"> <article class="md-content__inner md-typeset"> <a href="https://github.com/nburri/lqms/edit/main/docs/decisions/adr-0114-operating-model-arrival.md" title="Edit this page" class="md-content__button md-icon"> <svg xmlns="http://www.w3.org/2000/svg" viewBox="0 0 24 24"><path d="M10 20H6V4h7v5h5v3.1l2-2V8l-6-6H6c-1.1 0-2 .9-2 2v16c0 1.1.9 2 2 2h4zm10.2-7c.1 0 .3.1.4.2l1.3 1.3c.2.2.2.6 0 .8l-1 1-2.1-2.1 1-1c.1-.1.2-.2.4-.2m0 3.9L14.1 23H12v-2.1l6.1-6.1z"/></svg> </a> <h1 id="adr-0114-the-operating-model-arrives--roles-as-functions-names-as-words-people-as-this-instances-decision">ADR-0114: The Operating Model Arrives — Roles as Functions, Names as Words, People as This Instance's Decision<a class="headerlink" href="#adr-0114-the-operating-model-arrives--roles-as-functions-names-as-words-people-as-this-instances-decision" title="Permanent link">¶</a></h1> <ul> <li><strong>Status:</strong> accepted (2026-08-11 — "go ahead with the realization wave", after his §7 refinement same morning; drafted from his accepted options round on <code>docs/planning/operating-model-arrival-options.md</code>)</li> <li><strong>Date:</strong> 2026-08-11</li> <li><strong>Deciders:</strong> Nicolas Burri ("In its current form it will be very hard to ever get a real project imported into a new system. I still think that importing users isn't the right call but roles we should reconsider. Is there an elegant way to match them with our own role model?")</li> <li><strong>Relates to:</strong> ADR-0113 (the arrival import this completes), ADR-0096 (review policies — the workflow shapes that travel), ADR-0097 (the proposal-before-decision grammar, used a third time), ADR-0111 (staffing does not travel — restated untouched), ADR-0109 §4 (scope deletion undecided — §7 deliberately does NOT decide it), register #42.</li> </ul> <h2 id="context">Context<a class="headerlink" href="#context" title="Permanent link">¶</a></h2> <p>An ADR-0113 import delivers records and vocabulary but no operating model: no activated roles, no review policies. The imported project can be read forever and continued never — the first revision finds nobody who may author, review or release. The source's role <em>definitions</em> (permission bits) are meaningless across systems; the source's role <em>functions</em> — the places roles occupy in per-type workflows — are what ADR-0096 policies express, and a minimal permission set is derivable from them.</p> <h2 id="decision">Decision<a class="headerlink" href="#decision" title="Permanent link">¶</a></h2> <ol> <li><strong>The operating model travels as one unit (D1).</strong> The bundle carries, per document type, the workflow shape: the slot→role-name table (authors / reviewers / releasers / revise / revoke / cancel) and the four-eyes flag. Roles and policies arrive together or not at all — separately they are furniture and unexpressable respectively.</li> <li><strong>The mapping preview (D2).</strong> The import preview proposes, per source role name, exactly one of: <strong>adopt</strong> an existing instance role (matched by FUNCTION — same slots occupied; name similarity is a hint, never the criterion), <strong>create</strong> it, or <strong>map</strong> it onto a lane-preset abstract slot. The operator confirms or edits every row; an unconfirmed row refuses at execute in the preview's own words. The confirmed mapping is recorded in the batch evidence and replayed verbatim on re-import.</li> <li><strong>Created roles are minimal-by-function (D3).</strong> A created role receives exactly the permissions its slots require plus the VIEW/BASE_READ floor, listed in clear text in the preview. Every imported policy's grant set is complete in the ADR-0096 sense — every slot filled or explicitly denied.</li> <li><strong>Naming: adoption takes the instance's word, creation keeps the source's (D4).</strong> Per-scope role labels (the ADR-0112 §2b pattern extended to role activations) are PARKED with a named trigger: a real project that must keep foreign role names beside same-function instance roles.</li> <li><strong>Policy arrival runs on the governed surface (D5).</strong> Policies configure through CONFIGURE_REVIEW_POLICY as audited sub-acts inside the D1 cage; mapped/created roles are activated in the import-born scope. A type without a bundle shape arrives unconfigured and the setup-status dead-end check names it. An imported project is thereby READY-TO-STAFF: assign people, and the first revision walks the workflow the source defined.</li> <li><strong>What still does not travel (D6, restated).</strong> Users and staffing (rosters are this instance's decisions; the §4 evidence artifact carries source staffing history), source permission bits, source role hierarchies. EXTERNAL persons never hold roles.</li> <li><strong>Re-import of a FINALIZED import-born scope — decided by his refinement (2026-08-11: "limit the deletion protection to the first change to a document, that is new release of an existing doc or release of a new doc … I know there is a risk … I could live with that (maybe show a warning, if there were any changes at all)").</strong> A second, equally narrow act — <code>dissolve-finalized-import</code> — gated on IMPORT_PROJECTS at GLOBAL, permitted ONLY for an import-born scope whose trail contains <strong>no LOCAL release</strong>: no RELEASED (or direct-release) lifecycle event. The oracle is the arrival design's own trail-truth paying off — imported releases mint no lifecycle event, local releases always do, so "the first change to a document" is exactly derivable from the trail, state not paths. Below that boundary the operator may experiment freely with settings, roles, policies, staffing, even drafts, and still start over — the failure-recovery his play-test asked for. <strong>Everything short of a release WARNS instead of blocking</strong>: the act's confirmation returns a derived change inventory (drafts by whom, configuration acts, staffing acts since finalize — "these will be destroyed") and requires explicit confirmation naming the scope code, the destructive-act grammar. Two absolute refusals regardless: a LEGAL HOLD on anything in the scope, and the first local release — from that moment the scope is a working record system and dissolution is refused permanently (re-import then means a new scope or in-place configuration). The reasoning is the free-era logic institutionalized: until a local release exists, the SOURCE remains the authority of record and everything here is re-creatable from it. This is still not general scope deletion (ADR-0109 §4 stays undecided); the boundary comment rule carries over: never widen.</li> </ol> <h2 id="clarification-1-2026-08-11-same-day--two-consequences-the-integration-proof-surfaced">Clarification 1 (2026-08-11, same day — two consequences the integration proof surfaced)<a class="headerlink" href="#clarification-1-2026-08-11-same-day--two-consequences-the-integration-proof-surfaced" title="Permanent link">¶</a></h2> <ol> <li><strong>Many-to-one collapse semantics.</strong> When D2's mapping sends N source reviewer roles onto one instance role, the imported requirement is ONE approval of that role (minCount 1), never N: the source demanded one approval from each of N <em>different</em> roles and never N approvals of any single role. What the collapse loses is exactly the distinctness that stopped being expressible — and the operator chose that when they confirmed the mapping.</li> <li><strong>Per-document bindings travel (D5 made literally true).</strong> The type policy carries the union as the honest default for NEW documents; each imported document walks under its OWN source binding (ADR-0064's per-document workflow groups, set at arrival; minCount 1 per bound reviewer role; documents the source left unattributed keep the type default). The proof's measure: without this, an imported SOP needed five distinct approvers where its source bound one.</li> </ol> <h2 id="amendment-2-2026-08-17-the-true-name-beats-function-evidence--d2s-precedence-inverted">Amendment 2 (2026-08-17): the TRUE NAME beats function evidence — D2's precedence, inverted<a class="headerlink" href="#amendment-2-2026-08-17-the-true-name-beats-function-evidence--d2s-precedence-inverted" title="Permanent link">¶</a></h2> <p>D2 fixed adoption's criterion as FUNCTION and reduced the name to "a hint, never the criterion". The PULSEMED arrival falsified that ordering for the case it matters most in, and Nicolas ruled the inversion on 2026-08-15 ("name-match beats function-match in the mapping preview; the PULSEMED constellation becomes its test").</p> <p><strong>What the live import showed.</strong> Both corpora carry ONE organization's role vocabulary, so PULSEMED's <code>PLE</code> and MERIDIAN-QMS's <code>PLE</code> are the same role of the same company — but the two corpora USE it differently. In MERIDIAN-QMS <code>PLE</code> appears only as an addressee, so it was minted with the read floor and holds no live workflow slot; in PULSEMED it authors and reviews. Function matching therefore rejected the real <code>PLE</code> on both of its conditions and offered the closest functional twin, <code>HOT</code> — proposing to merge two distinct roles of one company. The operator overrode eleven such rows by hand; that manual override is the argument.</p> <p><strong>Decision.</strong> A source role whose name is already a role in this catalog, character for character (case and punctuation aside), is proposed for ADOPTION of that role — before any function is examined, and whatever the function evidence would otherwise have said. Where no such name exists, D2's function match is unchanged and still answers.</p> <p>Three properties keep this from being the shortcut D2 rightly banned:</p> <ol> <li><strong>Only EXACT equality carries the new authority.</strong> Name SIMILARITY remains what D2 always made it — the last tie-break among functionally equal candidates. A "QMB Assistenz" still cannot displace the role this instance releases with.</li> <li><strong>The identity IS the evidence.</strong> A name already in this catalog is not a resemblance; it is the word this installation already chose for a role. Function occupancy is evidence of how ONE corpus used a role, and two corpora of one organization legitimately use a role differently — so occupancy is the weaker signal exactly where the name is exact.</li> <li><strong>Adoption still does not re-cut permissions</strong> (D4a). This is why the name rule may ignore permission cover: a role people are already staffed in does not silently gain <code>CREATE_DOCUMENT</code> because a second corpus arrived. The preview still prints what a CREATE would derive, so an operator who wants the source's authority says so at the confirm act.</li> </ol> <p>It also removes a smaller dishonesty: the execute path has always adopted an existing role of the same name rather than colliding with it, so a preview that said CREATE for a name already in the catalog was describing something the act would not do. The preview and the act now agree. This amendment SUBSUMES the redo fallback the realization had added under §7 (a dissolved import leaves function-less roles behind); the redo is simply the commonest instance of "this name is already ours".</p> <h3 id="rule-1b-2026-08-17-nicolas-on-the-three-option-reprint-then-a-please">Rule 1b (2026-08-17, Nicolas on the three-option reprint: "Then a) please")<a class="headerlink" href="#rule-1b-2026-08-17-nicolas-on-the-three-option-reprint-then-a-please" title="Permanent link">¶</a></h3> <p>The paragraph above shipped as a NAMED CUT: a source role with no name here still received D2's function proposal, so PULSEMED's <code>PO</code> — the one role of twelve this installation had never carried — was still offered a merge into <code>EIN</code>, which the operator overrode by hand. Put to him as an open question the same day, he closed it: the manual override becomes the default.</p> <p><strong>Decision.</strong> When a source role has NO name match in this catalog <strong>and</strong> the bundle's other roles resolved by name, the preview proposes CREATE rather than a function-match merge. The reasoning is rule 1's, one step out: when most of an arriving bundle resolves to this catalog by its own names, the vocabulary arriving is demonstrably this organization's own — and a name inside such a vocabulary that we have never carried names a role we DO NOT HAVE, not a synonym for one we do. Merging it into whichever role happens to do similar work is the same two-roles-into-one error rule 1 exists to prevent, arriving by the other door.</p> <p><strong>The threshold is a STRICT MAJORITY</strong> of the bundle's source roles resolving by exact name. The one-hit alternative ("at least one sibling adopted by true name") was considered and rejected: the premise is about a VOCABULARY, not a word. Role names here are short conventional abbreviations — <code>QMB</code>, <code>GL</code>, <code>TL</code> — and one of them colliding with a role this installation happens to carry is coincidence, not shared origin; under a one-hit threshold that coincidence would silently switch function matching off for every other row in the bundle, a large behaviour change bought with the thinnest possible evidence. A majority cannot be produced by a lucky collision and is stable under adding one more role. PULSEMED, the case that earned the rule, resolves 11 of 12.</p> <p>Because the evidence is a property of the BUNDLE rather than of a row, the mapping is now proposed as a whole (<code>ImportOperatingModel.proposeAll</code>) instead of row by row.</p> <p><strong>What does not change:</strong> where the vocabulary is NOT already ours, a corpus whose names mean nothing here is exactly the corpus whose functions are the only evidence available, and D2 answers for every row as before — that gate is the whole point and is pinned by its own test. And this remains a PROPOSAL: an operator who wants the merge picks the role in the preview and confirms it. What changed is which answer they must override, not whether they may.</p> <h2 id="consequences">Consequences<a class="headerlink" href="#consequences" title="Permanent link">¶</a></h2> <ul> <li>Bundle format grows a <code>roles</code> + <code>policies</code> section; for meridianqms the shapes come from the old loader's Johner configuration (already in the repo).</li> <li>The thin client gains the mapping flow in CLI form: preview emits the proposed mapping as a file; the operator edits/confirms; execute takes it back (<code>--mapping</code>). The future import UI renders the same payload.</li> <li>The #42b starter-role rider is superseded by this ADR; the #42e dead-end check ("no activated roles — nobody can ever be staffed") ships independently and stays.</li> <li>Retrofit: MERIDIAN-QMS + PULSEMED are re-imported through the new path once realized (§7 applies; nothing local has touched them beyond staffing/verifier acts, which do not block), exercising the mapping preview end to end — while everything is still free.</li> <li>Export-side bundling (LQMS→LQMS portability) remains its own future slice; this ADR fixes the arrival half's shape it will feed.</li> </ul> </article> </div> <script>var target=document.getElementById(location.hash.slice(1));target&&target.name&&(target.checked=target.name.startsWith("__tabbed_"))</script> </div> <button type="button" class="md-top md-icon" data-md-component="top" hidden> <svg xmlns="http://www.w3.org/2000/svg" viewBox="0 0 24 24"><path d="M13 20h-2V8l-5.5 5.5-1.42-1.42L12 4.16l7.92 7.92-1.42 1.42L13 8z"/></svg> Back to top </button> </main> <footer class="md-footer"> <nav class="md-footer__inner md-grid" aria-label="Footer" > <a href="../adr-0113-project-arrival-import/" class="md-footer__link md-footer__link--prev" aria-label="Previous: ADR-0113: Project Arrival Import — Records Arrive as They Are, People Arrive as They Were"> <div class="md-footer__button md-icon"> <svg xmlns="http://www.w3.org/2000/svg" viewBox="0 0 24 24"><path d="M20 11v2H8l5.5 5.5-1.42 1.42L4.16 12l7.92-7.92L13.5 5.5 8 11z"/></svg> </div> <div class="md-footer__title"> <span class="md-footer__direction"> Previous </span> <div class="md-ellipsis"> ADR-0113: Project Arrival Import — Records Arrive as They Are, People Arrive as They Were </div> </div> </a> <a href="../adr-0115-collaborative-draft-editing/" class="md-footer__link md-footer__link--next" aria-label="Next: ADR-0115: Collaborative Draft Editing — Two Carets, One Truth, Honest Credit"> <div class="md-footer__title"> <span class="md-footer__direction"> Next </span> <div class="md-ellipsis"> ADR-0115: Collaborative Draft Editing — Two Carets, One Truth, Honest Credit </div> </div> <div class="md-footer__button md-icon"> <svg xmlns="http://www.w3.org/2000/svg" viewBox="0 0 24 24"><path d="M4 11v2h12l-5.5 5.5 1.42 1.42L19.84 12l-7.92-7.92L10.5 5.5 16 11z"/></svg> </div> </a> </nav> <div class="md-footer-meta md-typeset"> <div class="md-footer-meta__inner md-grid"> <div class="md-copyright"> <div class="md-copyright__highlight"> Built from <code>v0.9.56-4-g06c7f811</code> (commit <code>06c7f811</code>, 2026-09-09) — the same Markdown the repository ships. </div> </div> </div> </div> </footer> </div> <div class="md-dialog" data-md-component="dialog"> <div class="md-dialog__inner md-typeset"></div> </div> <script id="__config" type="application/json">{"base": "../..", "features": ["navigation.instant", "navigation.tracking", "navigation.top", "navigation.footer", "navigation.indexes", "toc.follow", "search.suggest", "search.highlight", "content.code.copy", "content.action.edit"], "search": "../../assets/javascripts/workers/search.6ce7567c.min.js", "translations": {"clipboard.copied": "Copied to clipboard", "clipboard.copy": "Copy to clipboard", "search.result.more.one": "1 more on this page", "search.result.more.other": "# more on this page", "search.result.none": "No matching documents", "search.result.one": "1 matching document", "search.result.other": "# matching documents", "search.result.placeholder": "Type to start searching", "search.result.term.missing": "Missing", "select.version": "Select version"}}</script> <script src="../../assets/javascripts/bundle.83f73b43.min.js"></script> </body> </html>